Coach Mindful — Privacy Policy

Effective date: September 4, 2026

This Privacy Policy explains how TNT Holley, Inc. handles information in connection with the Coach Mindful mobile application (the “App”). Coach Mindful is built local-first: the personal things you write in it are stored on your phone, not on our servers.

1. Who we are

TNT Holley, Inc. is the developer of the App. For any privacy question or request, contact travis@tntholley.com.

2. What stays on your device

Your journal entries, mood logs, sleep diary and dream entries, the people you add and any notes about them, and your conversation history with the in-app coach are stored in a database on your phone. We do not upload them, we cannot read them, and they are not backed up to our servers. If you uninstall the App or clear its data, that information is gone unless you have made your own backup.

3. What we store on our servers

If you create an account, our server stores exactly two things:

Your account: your email address, a securely hashed version of your password (we never store the password itself), the date you signed up, your subscription status and expiry, and a count of any rewarded-ad credits you have earned.
Usage counts: for each AI request, the number of tokens consumed and which feature used them. These are numbers only. The content of your requests is never written to our database or our logs.

An account is optional. The journal, mood, sleep, meditation and relationship tools all work without one. An account is required only for the AI features and so that subscriptions follow you across devices and reinstalls.

4. AI features and what they send

The App’s AI features — the coach chat, the AI check-in, and relationship coaching — work by sending information to an AI provider at the moment you use them. This only happens when you choose to use those features.

Coach chat sends your messages and, if you leave the “share my app summary” option on, a short statistical summary of your recent activity — for example “average sleep 6h 20m over 9 nights” or mood counts. It does not send your journal text.
The AI check-in sends the data package the App shows you before you run it, which does include the text of recent journal entries. The App tells you exactly what will be sent and sends nothing until you tap to run it.
Relationship coaching sends the profile of the person you ask about and the situation you describe.

Our server relays these requests and does not store their contents. The AI provider is Mistral AI (an EU company); we may also use Anthropic for some features. These providers do not use data sent through their APIs to train their models. They may retain requests briefly — up to 30 days in Mistral’s case — for abuse monitoring, after which the data is deleted.

The AI coach is not a clinician. It does not diagnose, and it is not a substitute for a licensed counselor or doctor.

5. Optional encrypted backup

The App can export an encrypted backup of your on-device data. The file is encrypted on your phone with a passphrase that you choose and that we never receive, and it is then handed to your device’s share sheet so you can save it wherever you like — your own cloud storage, a file manager, or a message to yourself. We do not operate that storage, we never receive the file, and we cannot decrypt it. If you lose the passphrase, no one can open the backup.

6. Advertising

The free version of the App shows ads supplied by Google AdMob. AdMob may use device identifiers to serve and measure ads. Where the law requires it — in the EEA, the UK, Switzerland, and certain US states — the App presents a consent form before any personalized advertising, and you can decline; declining means you see non-personalized ads instead. Some features can be unlocked by choosing to watch a rewarded ad; when you do, Google confirms to our server that the ad was completed so we can credit your account. Ads are never shown in the coach chat, in AI results, or on the crisis-resources screen. Subscribers see no ads at all. See Google Privacy & Terms.

7. Subscriptions

Subscriptions are processed by the app store you purchased from (Google Play, and Apple’s App Store where available) and managed through RevenueCat, which tells our server whether your subscription is active. We never see or store your card or payment details.

8. Service providers

Mistral AI and Anthropic — AI processing of requests you initiate.
Google AdMob — advertising in the free version.
RevenueCat and your app store — subscription management and receipts.
DigitalOcean and bunny.net — hosting for our account database and API.

We do not sell your personal information, and we do not share your journal, mood, sleep, or relationship content with anyone.

9. Data retention

Your on-device data stays on your device until you delete it or uninstall the App. Account records are kept while your account exists. If you delete your account, the account row and all associated usage counts are permanently removed from our database immediately — there is no soft-delete and no archive copy.

10. Your choices and rights

Delete your account at any time from the Profile screen in the App. This is immediate and permanent.
Delete your content by removing entries in the App, clearing its data, or uninstalling it.
Export your data using the encrypted backup feature.
Turn off AI context sharing with the toggle on the chat screen, or simply do not use the AI features.
Change your advertising consent where the consent form is offered.

Depending on where you live, you may have additional rights to access, correct, port, or delete personal data, or to object to certain processing. Email travis@tntholley.com to make a request. Note that for anything stored only on your phone, we have no copy to provide or to delete.

11. Children

The App is not directed to children under 13 (or the minimum age required in your country, such as 16 in parts of the EEA), and we do not knowingly collect personal information from children.

12. Security

Passwords are stored only as bcrypt hashes. Traffic between the App and our servers is encrypted with TLS, as is the connection between our API and its database. Backups you create are encrypted on your device before they leave it. Keeping your personal writing on your own phone rather than on our servers is itself a deliberate security measure. No method of transmission or storage is completely secure, but we work to protect your information.

13. Changes to this policy

We may update this Privacy Policy from time to time. Material changes will be reflected by a new effective date at the top of this page, and where appropriate we will notify you in the App.

Delete your account

In the App: Profile tab → Delete account. Deletion is immediate and permanent. Your email address, password hash and token counts are removed from our server at once. Your journal, moods, sleep logs and people were never on our server; they live on your phone and are removed when you uninstall the App or clear its data.

Without the App: email travis@tntholley.com from the address on the account with the subject “Delete my Coach Mindful account”. We delete the account within 7 days and confirm by reply.

Subscriptions are billed and cancelled through Google Play (or the App Store); deleting your Coach Mindful account does not cancel a store subscription by itself.

14. Contact

TNT Holley, Inc. — travis@tntholley.com